Design Process

Security Design Process

Assessment

The goal of the Assessment is to develop a comprehensive understanding of the site security challenges before treatments are applied. Technology is one of the four elements (Teams, Techniques, Technology, and Training) used to mitigate risks and may not always be the appropriate solution to the challenge. Therefore a complete understanding of the business risks must first be understood before the solution is achieved.

Tasks
Review the site conditions and security operation with stakeholders.
Evaluate how the present security methods including physical barriers, technology, and process are being used.
Gather information necessary for developing the solutions.
Value
Provides stakeholders with a comprehensive understanding of the security condition.
Leverages existing investments to close gaps saving money on the solution.
Ensures solutions are not over engineered and are appropriate for the risks being addressed.

Programming

Programming is the process of making decisions about how the security treatments will be applied. In the case of a camera, it is important to start with defining the objective rather than the technology. If the objective is to be able to identify a person the requirements are different than if the purpose is to only detect that someone is present. Programming ensures that technology or other security treatments align with the business goals to reduce risk.

Tasks
Site walk and data gathering as required to support project feasibility and design.
Develop a design concept.
Identify equipment functional requirements.
Facilitate client review and acceptance of concept.
Value
Improves the overall performance of the investment by clearly defining the purpose of each equipment.
Ensures decisions made about each investment are appropriate and reduces risk.
Gets everyone on the same page, people agree, and the business is satisfied with the process.

Design

The design provides a detailed level of information that is used in multiple phases of the life of the technology and equipment. The four phases the design will add value to the business are in the planning, construction, maintenance, and upgrade phases. In all areas the design will be used to maximize the return on investment, from improving the quality and performance of the investment to reducing costs.

Tasks
Perform engineering research to help identify and select appropriate equipment.
Develop infrastructure drawings.
Conduit and raceway, electrical materials, network requirements, and power.
Develop detailed installation information for contractors for bidding and installing.
Bill of quantities (BOQ), material lists, programming matrices, detailed installation information including mounting details and wiring diagrams.
Conduct multiple design review meetings with stakeholders.
Coordinate with all trades related to interface of security technology and infrastructure.
Issue final tender documents.
Value
Clearly documents the requirements and avoids design conflicts, which protects against change orders.
TRUSYS consistently guards against un-warranted requests for additional money by contractors because the requirements are defined before the tender.
Adds specialized knowledge to the project which helps our client by knowing how to manage implementation challenges the right way.
Elevates the quality by holding contractors accountable for their work quality.
Provides comprehensive documentation for the maintenance of the system for years to come.

Specifications

The purpose of the specifications is to put in writing and contractual bind the contractor to minimum performance requirements. These performance requirements are measurable and can be use to hold the contractor accountable to our expectations for the duration of the project in into the warranty period.

Tasks
Documents the performance requirements related to the following topics:
Language
Procedures
Material Substitutions
Coordination and Supervision
Quality
Project Management
Safety
Products
Acceptance
Warranty
Value
Documents the performance requirements and expectations of the client so that the work performed by the contractor is measurable.
Protects the client from a multitude of scenarios where the contractor might indicate that they were not told to perform certain services guarding against change orders (requests for additional funds).

Bid / Tender Process

A competitive tender process is the only way we can confidently know that you have paid the best fair market value for the security equipment you are going to purchase. By defining the project requirements in the specifications we can ensure the products and equipment purchased aligns with the goal.

Tasks
Prepare the tender documents package that bidders will respond to.
Review estimates from bidders and scrutinize hidden or unnecessary costs, saving money.
Ensure the bidder has a complete understanding of the project requirements.
Facilitate the selection of the most qualified bidder.
Value
Ensures that the quotations received are the most competitive offers, saving money.
Provides an opportunity to cut out services and fees that are not required, saving money.
Simplifies the process for the purchasing team to by using the requirements stated in the design and specifications and deferring to the technical team for answers to questions.

Project Oversight

Project Oversight is the method of monitoring schedule, resources, and quality in order to control and predict when the project will be completed. The role of the construction manager is to anticipate conflicts and manage resolutions in a timely manner. This role demands deep expertise with the construction process and specific knowledge about how security integrates with the rest of the building.

Tasks
Initial project kickoff (onsite) and ongoing coordination of contractors
Interface with project stakeholders and establish expectations
Coordination of construction team requirements
Develop detailed project schedule
Communicate regularly with project stakeholders
Regular progress and issue tracking reporting
Regular onsite supervision of trades
Value
Resolve issues as they happen versus waiting until the end to determine that something has not gone according to plan, ensures quality is built in during the process and not fixed at the end.
Ensure the project is implemented on time.
Keep all stakeholders informed of progress at all levels of the project. Have confidence that the information is accurate and not biased.

Commissioning & Acceptance Testing

Commissioning ensures that what was purchased is what was installed and that the contractor met the project requirements stated in the design and specifications. Closeout the project and begin the warranty period in confidence.

Tasks
Complete acceptance testing process.
Create and resolve punch list items with vendors.
Provide equipment/system testing and commissioning documents.
Reconcile construction drawings and provide as-builts.
Post completion project review and lessons learned.
Value
Ensures that all aspects of the project have met the project requirements confirming that what was purchased was completed.
Holds contractors accountable to closing out the remaining tasks such as training, labeling, documentation, and more.

Lessons Learned

Lessons learned meetings ensure that the next project benefits from a continuous improvement process.